Your tasks can run,
but they can't hide.

OneTaskList pulls every to-do into a single board so you can prioritise, focus and finish — then quietly updates the original system for you.

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Don't see your tool? We add more all the time, and you can vote for the next one in the app.

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How OneTaskList works

It doesn't replace your tools. It rounds them up.

OneTaskList imports links to your tasks based on your preferences, lets you add your own, and keeps every source in sync.

The journey of a task

Your tools

Tasks from everywhere

Email, Jira, Slack, Azure DevOps and more

Imported

In OneTaskList

1VisualiseEvery task on one board
2PrioritiseOrder what matters most
3FocusWork one list, your way
4DoneComplete it once

Synced back

Your tools

Updated at the source

We sync the status back

Two-way synchronisation

Tasks stay where they live. We sync links onto one board, then push completed status back into the source system automatically.

Work your way

Import only what you need from each tool, name your own columns, and switch between the board and a week schedule. Filters and tags narrow it to what matters now.

Measure and learn

The Numbers page shows what is open, what you have completed, which tools eat your time and how long tasks really take, over any date range.

Features

1 / 12

AI assistant
Ask what to focus on today, or have a task broken into steps. It suggests changes, and nothing happens until you choose Apply. Bring your own Claude, Microsoft 365 Copilot or OpenAI-compatible model.
Schedule your week
Switch the board to a week view and drag tasks onto the time you’ll do them. Lay your Outlook calendar behind it to see where the gaps are.
See what matters
One click filters the board to what’s overdue, at risk, old or tagged. Set a work-in-progress limit and a column tells you when it’s full.
Get it done
When you complete your work OneTaskList synchronises with the tool where it lives and automatically updates the status of the task.
Linked
Every task opens in the tool it came from. Add up to 10 links of your own, including Teams chats and Outlook emails.
On your phone
Phones get a task list made for one hand. Swipe a task to move it between columns, or press and hold to reschedule it.
In Microsoft Teams
Add your board to Teams as a personal tab, and work on it without leaving Teams.
Connect your AI tools
Claude, VS Code and other MCP clients can read and update your boards as you, once you approve them.
Know how long things take
See how long tasks take from added to done, by tool and over any date range you pick.
Flagged emails
Flagged emails are easy to lose in a busy inbox. OneTaskList puts each one on your board, and clears the flag when you’re done.
Security first
We never ask for or store your passwords. You sign in with Microsoft, Google or GitHub, and each tool gets revocable permission to share your tasks.
Data protection
Task titles, notes, tags and connection tokens are encrypted in our database, with the keys protected by Azure Key Vault. Everything travels over TLS.

In their words

We asked some users what they think

01 / 03

An automated, centralised to-do list that makes it easy to see everything in one view.

“Prior to adopting OneTaskList I would typically juggle multiple task lists making me prone to missing a deadline or forgetting a task. OneTaskList gives me an automated, centralised, todo list making it easy to see everything in one view. I'm also able to create custom workflows, independent of the integrations, which helps immensely in managing and prioritising my work. It's great being able to bring in emails I need to follow up on, alongside tasks assigned to me from tools like Jira.”

Christian HopeSoftware Engineering Manager

It's become the most important tool in my toolbox.

“I've been using task managers my entire career, and never has it been more important than now, when tasks can come from a multitude of sources. OneTaskList brings all of my tasks from other systems into a single, customisable view, enabling me to plan and complete tasks in one place, based on my preferred style of working, without losing track of anything. It's no exaggeration to say that it's become the most important tool in my toolbox.”

JP StrydomProduct Manager

Whenever I am unsure of my priorities I have a single source of truth.

“A couple of years ago I was struggling as I had so many sources of tasks (email, work item tracking, OneNote and plain old tasks). Without a single view of everything I was forgetting tasks or focusing on the wrong tasks. Task aggregation on the personal level was the solution I arrived at. By having a single list I can effectively prioritise everything on my plate and focus on one thing at a time. Whenever I am unsure of my priorities I have a single source of truth.”

Paul McManusChief Inventor, OneTaskList

Security & data protection

Your data is important. We treat it that way.

We never ask for or store your passwords, and you stay in control of access permissions. We keep only what your board needs, and encrypt task content and connection tokens before they reach our database.

Read our security FAQs

No passwords

Each tool gives us permission to read your tasks, and you can take it back at any time. We never see your credentials.

Encrypted at rest

Task content and connection tokens are encrypted in our database, with keys protected by Azure Key Vault.

Do you have many tasks in multiple systems?

Unburden your brain with OneTaskList. Bring every task into one view, for free.

Get started for free See how it works

Your tasks can run, but they can't hide.